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Student union operations

Wherestudentsocietiesplanandstudentunionsstayinsync.

One accountable workflow for students, society committees and student-union teams — tasks, activities, approvals and Ora in one place, while official systems remain the source of record.

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Built for Imperial College Union rules

Designed around published ICU activity rules.

Societies, Management Groups and Union staff share one prepared record.

Try the Imperial workflow demo

Instant rule check

See what your activity needs before you plan.

Pick an activity type, set the size and budget, and Sociora shows the processes, lead times and latest submission date based on published ICU 2026/27 rules.

Try the full demo

No login or AI call needed. Results are deterministic rule checks, not official approval.

40
5300
£250.00
£0£5,000

8 required processes

6 documents · 0 approvals · 2 tasks

Longest lead time: 6 weeks

Submit by 9 December 2026

Extra attention needed

Required documents flagged

Works with your official systems

Sociora is the preparation layer.

Official systems (SUMS, eActivities) remain the source of record — applications are prepared, checked and tracked here, then handed off officially.

What the platform does

One workspace, the whole society year.

From the first idea to the final report, everything stays connected and traceable.

Applications, evidence, budgets

From activity idea to a clear decision — without chasing five tools.

Committees prepare applications with attached evidence and exact budgets; reviewers decide on the same record; handoffs between committees and officers stay on record.

AI assistant, on your evidence

Cited reviews, drafted replies and briefings — suggestions only, with sources you can open.

Discover societies

A directory that shows which clubs are actually alive — activity signals, member counts and official records.

Applications & approvals

Versioned society applications, per-requirement evidence and a Union review desk on the same record.

Official handoffs

Preparation packs and manual handoff records for ICU, SUMS and eActivities — labelled, never auto-submitted.

One continuous event journey

Before, during and after — nothing gets lost.

Before01

Plan with confidence

Build the event, assign committee work, open registration and publish approved updates from one workspace.

During02

Run the room clearly

Keep check-in, seating, live status and the next operational action visible to the people who need them.

After03

Close the loop

Review attendance, publish results, export records and leave a reliable handover for the next committee.

Audience Paths

For every part of your community

Committees plan, members participate, student unions oversee.

For Committees

Plan events, manage tasks, coordinate check-in and keep every member update in one workspace.

See committee tools

For Students

Discover events, register in seconds, get reminders and check in with a single tap.

Browse events

For Student Unions

Oversee societies, manage approvals, run training and keep policy-aligned governance across campus.

Learn more

Product Proof

A workspace that keeps up with real work

See how Sociora turns an idea into a well-attended event.

Event planning

Build schedules, assign roles and publish updates from a single timeline.

Registration & waitlist

Open sign-ups, cap attendance and move waitlisted guests in automatically.

Committee tasks

Track who owns what, set deadlines and keep handover notes in one place.

Live operations

Run check-in, seating and real-time updates without switching tools.

Results & standings

Publish scores, leaderboards and post-event reports with approval.

AI-assisted drafts

Generate descriptions, announcements and reminders you can review before sending.

Trust

Built with care

Security, privacy, accessibility and clear AI governance come first.

Security

University-grade access controls and encrypted sessions by default.

Privacy

Member data stays yours and is never sold or shared with advertisers.

AI governance

Clear policies on what AI can draft, access and remember.

Accessibility

Designed to meet WCAG standards so everyone can take part.

Data export

Export records and reports whenever you need them.

Pilot scope

Start with one society or event, then roll out campus-wide.

Ready to run your next event smoothly?

Join the free pilot and see how Sociora keeps committees, members and student unions on the same page.

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